The Importance of Planning & Preparation

Hi guys,

I hope your week goes well! How many of you plan ahead? Plan your week, day, what to wear or bring in advance? Or do you simply live in spontaneity and go with the flow? You could be either or even BOTH!

Sometimes, I tend to get carried away with the amount of work I have to do and catch up on. When it gets overwhelming, I always procrastinate and distract myself. Chores and work isn’t going to magically do itself, you know. Guilty? I’m glad we’re on the same boat.

It’s also nice to have a little spontaneity in life, but I personally find it better when I have everything planned as I do not have to worry about anything I haven’t done.

I take Sundays as my planning days to make my life slightly easier. I plan my week ahead, review my schedule and do as much as I can to progress – that’s if I find the time. I have adjusted my work schedules so that I can have my weekends off to rest.

Previously, I was working non-stop, weeks in a row – balancing teaching and working part-time in retail. It’s exhausting, I’ve burned out so many times to keep myself busy to the point where my body couldn’t handle it.

Planning and preparation is essential, I need to get organised for me to think clearly and be stress-free as much as possible! It keeps me on track, as I tend to be forgetful (I am getting old!) which caused me to miss important appointments.

You never know who you might encounter or what opportunities may arise, you always have to be on your A-Game. First impressions last forever and you certainly do not want to be known for your unreliability, you could lose potential clients or connections.

My Essentials for Planning and Preparation

  1. Planner – Daily, Weekly and Monthly
  2. Trackers – Habits & Budget
  3. Journals – Practice, Personal, Study

Planner
I have a 2019 Diary, Weekly Overview and a Calendar and I keep them on my desk and in my phone, open to the current week and month. I keep it visible so that I am aware of what’s on and plan what to do. Last thing I want is to be late and unprepared for anything – not a good impression.

Tracker
I have an app which tracks my screen time and habits on my phone. The amount of time I spent on my phone is absolutely shocking – it tracks how many hours I spent on social media and how many times I have opened the apps. Ever since, I have cut down my time on my phone and my productivity has increased.

I am big on saving money, I keep a separate notebook as my budget tracker knowing my saving and spending habits. Keeping a budget for every category such as Food, Transport etc. (I could make another post about Budgeting, it is effective and I enjoy it a lot!) I also put a percentage of my income into my savings that is left untouched and I’m surprised by how much I have saved in a short amount of time.

Journals
I have 2 journals – one for reflections and the other for Piano & Teaching practice (Music). I like to keep a personal diary to jot down my thoughts and feelings as it calms me. I use my Music journal to take down notes and establish my goals during each Practice session, the same goes for my Teaching and Audition preparation. Seeing how far I have come is very fulfilling especially when you’re feeling stuck.

After starting some serious planning, I have seen huge improvements and achieved more than I expected. If you’re feeling like your schedule is hitting you like a truck, I suggest you start planning and preparing. It makes your life a whole lot easier.

Here’s to a stress-free  lesser stressful life!

Much love,
Patricia


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